Visitor Management System

A visitor management system is a gold standard by which all other management software and site access are compared. Your preferred visitor management system should be compatible with numerous management information systems. It should also give you a chance to fully control of who exits or makes an entrance to your premises. Regardless of whether it is your visitors being issued a photographic ID or students and staff regularly signing in. this helps to ensure that these people are fully accountable. For a visitor management system to serve you appropriately, there are basic features that should come with it. The following are some of these basic features that you should look out for before to hiring one.

Thermal label printer

This is a label printer that operates in tandem with your system. This is a very helpful feature as it allows you to prints off labels for visitors within seconds. It does this with no interruptions or fuss. It also ensures that you do not have to replace ink cartilages that are costly, saving you a lot of money in the long run.

Ongoing support

You require a visitor management system that has an ongoing support feature. There are numerous support services on the market today and for this reason, you should go for one with both remote and onsite run. The best online support is that with the inclusion of all software updates. It should also have numerous latest modules as new ones get released.

Encrypted USB backup device

You should go for the system that takes care of your security as well as privacy. It should offer you piece of mind and total security as you run your organization. It should also come with a USB backup module as this ensures that any sensitive information cannot be accessed by any unauthorized persons. It ensures that such information is protected and safe. This is an important feature as it is responsible for ensuring that such sensitive data is safe from hardware theft and data loss.

Reception console

There are numerous brands on the market today that offer visitor management system, such as our sign in systems. This is one of the many reasons why you should be careful when hiring one. The best brand will offer a reception console feature. This feature is important since it allows your receptionist to have full access to the staff and visitor database. It is a state of the art console that allows one to do a database search, fully manage the system and print visitors reports. To allow you have full control over data protection, this reception console gives you a chance to make multiple user accounts with various permission levels. Therefore, this is a basic feature with a basic function that every visitor management system should possess.

Touch screen monitor with integrated webcam

A good visitor management system should come with a touchscreen monitor that has a webcam integrated into it. It should be a responsive and yet robust screen that has both professional and modern look for your entrance or reception area. This webcam feature allows you to take photos of visitors instantly in order to create both permanent and temporary ID cards.

Full installation service

Whichever brand that you hire, you should get the installation service from their technicians for things like our electronic sign in systems. This means that you should go for the company with skilled and qualified technicians for the best installation service. The technicians should leave your system properly installed and test it for proper functioning. The system should have proper configuration to match te operations of your organization. The same company that you hire to install the system should have a session with your staff members to train them on how to operate the system. Your relevant staff should be free to ask questions and comment during the session with the technicians to make it quality. This session should leave your team fully equipped with the knowledge of operating the system as well as managing it. Look for a company that offers this service with the most friendly terms to save you money.

The above are some of the basic things that a visitor management system should come with. You should have a standard system that will allow you to fully prepare for any eventuality. This is a system that will give you a chance to peacefully run your organization in an orderly manner. It should also come with an alternate language pack for the sake of foreign language clients to make it more user-friendly.